Job Description:
• In this role, the individual will require excellent organizational skills to provide professional administrative support to Department.
• The successful candidate must have the ability to work both independently and as part of a diverse executive-level working team. It will be essential that the candidate is proactive, flexible, and able to handle multiple competing priorities.
Responsibilities include, but are not limited to:
• Manage calendars, assist in planning internal meetings, and external engagements.
• Make travel arrangements and prepare expense reports when needed.
• Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations. This may require temporary ad-hoc schedule adjustments into night shift (after 6pm).
• Manage cube Spaces, Aisle signs, and mailroom.
• Provide support to factory employees, including but not limited to assigning lockers & hangers, replenishing office and factory supplies, and assisting IT with phone refresh activities.
• Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met.
• Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc.
• Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.
• Collaborate with other admins to improve the efficiency of administrative processes.
• Execute onsite tasks locally where direction for those tasks is being provided from Staff who are located out of state
The ideal candidate should exhibit the following behavioral traits:
Proven teamwork and respect in the workplace, and problem-solving skills.
Handle multiple responsibilities and taking initiatives while maintaining a high-level of performance.
Recognize potential issues in advance and proactively mitigate in creative ways.
Highly resourceful team player and self-starter with the ability to work with minimal supervision/direction and ambiguity.
Professional ability to manage sensitive, confidential information discretely.
Impeccable multitasking skills with attention to detail and strong follow-through.
